The retention period allows you to delete (personal) data in ongoing investigations. For example, you can comply with privacy legislation (GDPR) or provide data delete items you no longer need. After the set retention period research data will be deleted. You can find the retention period in the menu via 'Survey' and 'Retention period'.
It is possible to set a retention period at:
- the login column of the survey;
- the answers given from the survey;
- the imported data enrichment of the research.
You can set a retention period for the above three components for each study of 1 month, 3 months, 6 months, 12 months or 24 months. We look at each part to the moment when:
- a respondent has been added (for the login column);
- a respondent has provided an answer (for the answers given);
- the data enrichment per column has been added (before the data enrichment).
If the data with the retention period has been deleted, you will find the following values in return the result files:
- Login column: a code of numbers and numbers (a so-called GUID);
- Data enrichment: -98
- Answers given: n.v.t.
Depending on the set retention period, data is stored retroactively power removed. Note: Once deleted, data cannot be recovered.
- a respondent was added to a survey on 1 January;
- a retention period of 3 months has been set in the login column;
- on April 1, the respondent's login column will be removed. The other data of the respondent are saved.
The retention period can be adjusted or turned off at any time. Once deleted data cannot be restored.